Patrol Secretary Graduation, 23 June 2025

Hello Guides! As our Passing Down Parade nears, the Patrol Secretaries have penned down our thoughts on how it was as a Patrol Secretary thus far, and hence stepping down from our Patrol Secretary Duties! 

Let's take a moment to listen what some of them have to say:

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Reflection by a Y3 Patrol Secretary from P1:

My Secretary journey for P1 has been very fruitful. My seniors entrusted me with the role of the Patrol Secretary, where we are required to relay information of reflections to be done about 集合s that we attended. This is important for everyone to look back on what we have learnt and could do better. As a Secretary, we have to coordinate between us to prevent overlapping of reflections and distribute the reflections among ourselves equally so it is fair for everyone, and edit reflections from our Patrol mates. Even though it was not easy to manage many reflections at once, I managed better and it became easier each time, and was always able to submit my reflections before the deadline. In this role, although it was an additional responsibility, it taught me to manage my time well as since we have to edit the reflections, we cannot leave it to the last minute. We also have to check the reflections for wrong word phrasing carefully and standardise between reflections. It also made me realise the importance of planning beforehand, as we have to fill in a spreadsheet to indicate who is doing which reflection. I also have to give my Patrol mates early submission deadlines to prevent late submissions of reflections and give myself enough time to check and edit the reflections. I am grateful for this opportunity and have enjoyed this journey in the past year.

Reflection by a Y3 Patrol Secretary from P4:

Being a secretary for P4 made me learn many things along the way. At first, the workload of being a secretary may seem overwhelming at first. A list of reflections needed is sent and we have to edit a spreadsheet regarding the reflections. This made me realize the importance of communication and coordination as we need to ensure every secretary from each patrol have a fair share of reflections to complete. We have to make sure there are no overlapped reflections and organize our tasks accordingly. Able to manage your time comes in handy while being a secretary especially when you have to adhere to the deadlines. We also have to be detailed when checking our juniors’ reflection for wrong words or phrasing and ensure they hit the word count. Being a secretary made me learn how to take on a responsibility for my patrol and ensure that the juniors have clear understanding on how to do proper reflections. Thus my secretary journey has been a fulfilling one, even though there were challenges like not meeting the deadlines or some slight miscommunication it taught me values to become responsible and how to work better with others as well as a sense of time management and organization.

Reflection by a Y3 Patrol Secretary from P5:

My secretary journey has been a new and enriching experience. When I first got appointed as secretary, I was nervous as I was unsure of what to do. I was constantly worried that I would disseminate the wrong information or that I would forget about the reflections all together. However, overtime, I got more comfortable with being a secretary as I got used to my new role. Being a secretary has taught me the importance of organisation, especially when there are a lot of reflections to handle. Secretaries have to constantly keep track of which reflections were submitted and which were not. Additionally, we have to read through the reflections and check for any spelling, grammar or formatting errors. Thus, in order to account for all the reflections, I gradually adopted ways to sort out the reflections, such as creating folders or checklists. Being a secretary has also taught me the importance of punctuality and time management. When the tasks are given, many times people wait until the last minute to do and submit. As a secretary, I learnt how important it is to complete our reflections and tasks as soon as possible and ask for time extensions early so as to not trouble anyone. I also understood that completing reflections early also gives people time to thoroughly check them, improving the overall quality of the work. All in all, being a secretary allowed me to understand the importance of organisation and punctuality, providing me with an opportunity to learn new values and skills that can be applied in the future. 




Thank you so much for your help, Secrataries! As you venture down a new path soon, I hope your time as secretary will prove helpful!

Published by

Chan Zi Xuan

56th 届 Secretary